JOB DESCRIPTION
Job Title: Finance /Administrative Coordinator
Reporting Relationships:
- Reports to: Executive Director
- Supervises: Contract Bookkeeper, Thrift Shop staff.
- Liaises with: Administration, Thrif Shop, Fundraising, Mesoamerican and Community Outreach team, Board of Directors.
- Location: Cobourg, Ontario.
- Probationary Period: 6 months.
- Term: 4 days per week, staff position, two-year contract, renewable upon successful completion.
- Salary: Salary range $33,600 – $40,000 commensurate with experience (plus benefit package).
- Starting date: January 2010
INTRODUCTION
Horizons of Friendship is a Canadian non-profit, international development agency committed to eliminating the root causes of poverty and injustice through the cooperation of people from the South and the North.
Horizons of Friendship supports Central American and Mexican partner organizations that undertake local initiatives, which further this goal.
In Canada, we raise awareness on global issues and work with Canadian organizations at the local and national levels to bring about positive and lasting change.
POSITION SUMMARY
Under the direction of the Executive Director, the Finance/Administrative Coordinator is responsible for the overall financial, budget and cash flow monitoring and reporting for the organization and ensures the smooth and efficient running of the organizational support functions.
MAJOR RESPONSIBILITIES
Finance
- Ensure that systems and reporting mechanisms are accurate, timely and efficient;
- Be responsible for payroll and benefit administration;
- Prepare monthly financial statements, budget comparisons and cash flow projections;
- Act as resource person to all teams for budgets and financial reports; for Mesoamerican team, provide detailed breakdown of cost-shared program with CIDA;
- Liaise with CIDA, particularly with regard to financial matters; including the preparation of yearly and quarterly financial reports to CIDA;
- Supervise and coordinate contract bookkeeper’s work;
- Assist with donations processing in the absence of the Administrative Assistant or during peak work times;
- Liase with Investor Advisor regarding investment decisions and funds transfer.
- Report to Board of Directors on the financial status of the institution as required.
Administration
- Ensure smooth and efficient running of all organizational support functions;
- Ensure Administrative guidelines and manuals are complete and up- to- date and monitor their implementation;
- Act as a resource person for the Executive Director on personnel and employment standards matters, including preparation of annual contracts, annual evaluation and other procedures;
- Administer employee benefit plan;
- Supervise Thrift Shop staff to ensure smooth running of shops and compliance with budgetary guidelines;
- Coordinate logistics and financial implications of student placement program and share responsibilities for assisting during events;
- With Administrative Assistant, jointly manage maintenance of property;
- Act as a backup for minutes taking for board meetings.
Institutional Collaboration
- Participate in monthly staff and administrative team meetings;
- With Executive Director, plan and implement cycle of strategic planning, including annual planning and annual job reviews;
- Participate in Board Committees as needed;
- Develop familiarity with Board procedures;
- Help meet Horizons’ objectives as expressed in its Statement of Purpose and Strategic Plans.
QUALIFICATIONS
- Minimum three-years work experience in accounting, bookkeeping and office administration, preferably with a non-governmental organization;
- Experience in modern office systems/procedures;
- High level of competency in Simply Accounting and experience with computerized accounting in a Windows environment;
- Ability to produce accurate and timely financial statements and reports;
- Advanced computer skills in a network environment and with Windows XP, Word, Excel, and various internet tools;
- Knowledge of not-for-profit accounting practices;
- Superior English skills, both written and oral;
- Accurate and detail-oriented with a high level of initiative;
- Excellent team, interpersonal and communication skills;
- Attitude and behaviour which show respect for different cultures;
- Commitment and understanding of social justice and international development;
- Eligible to work in Canada (permanent resident or Canadian citizen).
Cobourg is located approximately one hour east of Toronto, on the shore of Lake Ontario. A family community with a population of 18,000, it offers a beautiful sandy beach, quality educational opportunities and a host of recreational and cultural amenities.
Qualified candidates are invited to direct their applications to Patricia Rebolledo, Executive Director by February 26, 2010.
Applications may be sent by mail, email, or fax:
Horizons of Friendship
50 Covert Street, P. O. Box 402
Cobourg, ON K9A 4L1
E-mail: info@horizons.ca
Fax: 905-372-7095
We wish to thank all those who respond to this posting for their interest, but advise that only those selected for an interview will be contacted.
