March 2010

Please note that the summer student position is now closed. 

Horizons of Friendship is no longer accepting applications for the below position.

Summer Student Position

Please note: Applicants must be eligible to participate in federal or provincial summer job programs (currently a full-time student returning to full-time studies in September 2010).

Job Title:        Events and Communications Assistant                        

Organization:         Horizons of Friendship                                         

                                50 Covert Street, Cobourg, Ontario

Qualified candidates are invited to send their resume and cover letter to  Shirley Moebus, Coordinator Homes, Gardens & Music by March 31^st, 2010.

Please send your resume and cover letter via e-mail to: info@horizons.ca with Summer Student 2010 in the title or via fax: 905-372-7095

Reporting Relationships:

• Reports to:  Shirley Moebus, Homes, Gardens & Music Coordinator &   Rachael Currie, Community Outreach Coordinator
• Supervises:                 n/a
• Liaises with:                HGM Committee, Horizons staff, sponsors and public
• Location:                      Cobourg, Ontario.
• Probationary Period:    n/a
• Term:                             35 hours per week
• Compensation:             $11.50 per hour
• Starting date:               early May to mid August (14 weeks)           

 INTRODUCTION

Horizons of Friendship is a Canadian non-profit, international development agency committed to eliminating the root causes of poverty and injustice through the cooperation of people from the South and the North.

 Horizons of Friendship supports Central American and Mexican partner organizations that undertake local initiatives, which further this goal.

 In Canada, we raise awareness on global issues and work with Canadian organizations at the local and national levels to bring about positive and lasting change.

 POSITION SUMMARY

This position will serve two functions within Horizons of Friendship:

1)    Administrative, communications and logistical support to the Homes Gardens and Music Fundraising event, held each summer and scheduled for July 11^th, 2010. A volunteer committee and coordinator run this event.

2)    Assist in preparation, promotion and communications  of Horizons of Friendship’s community outreach activities, in particular the Latin Film Festival & Speaker series.

 MAJOR RESPONSIBILITIES

1)    Homes, Gardens & Music

• Attend executive coordinating committee meetings and produce minutes;
• Provide administrative and logistical support to committee;
• Produce publicity material for event including flyers, posters, tickets, maps;
• Assist in distribution of publicity material throughout Cobourg and target market areas;
• Assist in seeking sponsors for event as required; distribute promotional material to prospects;
• Assist with photography for promotional materials and program;
• Production of program as required, including layout, design, photocopying, folding and stapling;
• Assist committee with purchase and organizing of supplies, food and beverages for event if/ as required;
• Sell and track ticket sales for event in coordination with Victoria Hall. Reconcile ticket revenues with bank deposits;
• Full availability on event weekend (July 10-11th) to provide full logistical support to event (ex., signage, balloons, distribution of food, drinks as required) also, teardown and cleanup;
• Organize home tour and reception for volunteers and homeowners on day after the event;
• Produce and deliver thank-you notes for sponsors and homeowners;
• Ensure receipts and thank-you letters are issued to ticket purchasers promptly;
• Track expenses and revenues from sponsorships and ticket sales.

 2)    Community Outreach and Communications Assistant

• Assist in preparation and promotion of the Latin Film Festival & Speakers series;
• Assist in preparation and promotion of other community outreach events, with emphasis on youth involvement;
• Assist with production of material for Horizons of Friendship’s website.

 QUALIFICATIONS

• Eligible to participate in federal or provincial summer job programs;
• Superior English skills, both written and oral;
• Familiarity with MS Office and Publisher an asset;
• Accurate and detail-oriented with a high level of initiative;
• Excellent team, interpersonal and communication skills;
• Excellent computer skills including layout, design and data management;
• Eligible to work in Canada (permanent resident or Canadian citizen);
• Valid drivers licence. Use of car an asset.

WORKING CONDITIONS

• Typically 5 days per week, will require some flexibility;
• Occasional evening and weekend work required;
• Collegial, supportive atmosphere in small community-based office;
• Living and/or travel expenses not included.

 Cobourg is located approximately one hour east of Toronto.