JOB DESCRIPTION

Job Title:   Resource Development Coordinator 

Reporting Relationships:

      Reports to:      Executive Director.

     Supervises:     Events coordinators, fundraising volunteers and contract employees.

Liaises with: Administrative/Donor Assistant, Mesoamerican team, communication committee, foundations and donors.

• Location:  Cobourg, Ontario.
• Probationary Period: 6 months.
• Term :     Full-time staff position, two-year contract, renewable upon successful completion.
• Salary:  Salary range $ 35,000 to $44,000 commensurate with experience (plus benefit package).

Starting Date:  Immediately.

 Introduction

 Horizons of Friendship is a Canadian non-profit, international development agency committed to eliminating the root causes of poverty and injustice through the cooperation of people from the South and the North.  Horizons supports Central American and Mexican partner organizations that undertake local initiatives which further this goal. In Canada, we raise awareness on global issues and work with Canadian organizations at the local and national levels to bring about positive and lasting changes.

Summary

Under the direction of the Executive Director, the incumbent is responsible for ensuring sustainable revenues and continued growth of Horizons of Friendship’s program by developing and implementing fundraising strategies with foundations, institutional funders, major gift prospects and government agencies. The incumbent also collaborates in other institutional-wide fundraising activities.   

Responsibilities:

Donor Relations

• Maintain timely communications and on-going relations with donors by drafting correspondence, including the maintenance of funders files;
• Prepare appeal letters;
• Maintain and foster relationships with existing foundations/institutional supporters via effective stewardship and regular contact and visits;
• Coordinate major gift and planned giving strategies in collaboration with staff and Board;

 Proposal and Report Writing

• Liaise with staff to gather relevant information for proposals and/or reports;
• Prepare specific project proposals for foundations and other institutional and major gift donors;

• Prepare reports, adhering to the relevant guidelines and requirements of the foundation;
• Research and design strategies for fundraising to secure financial sustainability.

 Communications

• Contribute to develop and implement an institution-wide communication strategy;
• Contribute written articles to newsletters and assist with media releases, marketing, promotion and advertising;
• Responsible for developing and writing fundraising materials;
• Edit and/or proofread texts.

 Organizational Processes

• Actively contribute to the setting of targets and planning of annual fundraising activities, including timeline and revenue cash flow to suit institutional requierements; 
• Monitor progress toward targets and contribute to the regular evaluation of resource development activities; 
• Initiate and actively participate in regular meetings of fundraising team and meetings of the communication committee; 
• Coordinate and supervise the overall work of the planned giving consultant and events coordinators.

Institutional Collaboration

• Help meet the objectives of Horizons of Friendship as expressed in its Statement of Purpose and institutional plans;
• Participate in monthly staff meetings;
• Produce annual work plan to meet targets.

 Required knowledge, experience and competencies:

• At least two years of experience in fundraising and resource development in a  non-profit organization; 
• Experience in writing grants proposals and reports;
• Graduate or undergraduate degree in social sciences or related field;
• Courses or certificates in fundraising considered an asset;
• Excellent written and verbal communication in English;
• Working knowledge of Spanish a strong asset; French an asset;
• Ability to communicate in plain language to a wide range of audiences possessing differing knowledge bases;
• Excellent organizational/project management skills;
• Demonstrated capacity in critical thinking and complex problem solving;
• Excellent attention to detail;
• Familiarity with spreadsheets, budgets, financial reports;
• Excellent computer skills;
• Knowledge of the Mesoamerican region a strong asset;
• Proven capacity to work effectively as part of a team and individually;
• Ability and willingness to occasionally work irregular hours and to travel within Canada;
• Valid Canadian driver license and own transportation;
• Eligible to work in Canada (permanent resident or Canadian citizen).                                                           

Cobourg is located approximately one hour east of Toronto, on the shore of Lake Ontario. A family community with a population of 19,000, it offers a beautiful sandy beach, quality educational opportunities and a host of recreational and cultural amenities. Collegial working environment supported by a small staff, great opportunity to work for an international development organization located in a small community.

Qualified candidates are invited to direct their applications to Patricia Rebolledo, Executive Director by April 29, 2010                  

Applications may be sent by mail, email, or fax: 

Horizons of Friendship

50 Covert Street, P. O. Box 402

Cobourg, ON K9A 4L1 

E-mail: info@horizons.ca

Fax:  905-372-7095 

We thank all those who apply, however only those selected for an interview will be contacted.

Please note that the summer student position is now closed. 

Horizons of Friendship is no longer accepting applications for the below position.

Summer Student Position

Please note: Applicants must be eligible to participate in federal or provincial summer job programs (currently a full-time student returning to full-time studies in September 2010).

Job Title:        Events and Communications Assistant                        

Organization:         Horizons of Friendship                                         

                                50 Covert Street, Cobourg, Ontario

Qualified candidates are invited to send their resume and cover letter to  Shirley Moebus, Coordinator Homes, Gardens & Music by March 31^st, 2010.

Please send your resume and cover letter via e-mail to: info@horizons.ca with Summer Student 2010 in the title or via fax: 905-372-7095

Reporting Relationships:

• Reports to:  Shirley Moebus, Homes, Gardens & Music Coordinator &   Rachael Currie, Community Outreach Coordinator
• Supervises:                 n/a
• Liaises with:                HGM Committee, Horizons staff, sponsors and public
• Location:                      Cobourg, Ontario.
• Probationary Period:    n/a
• Term:                             35 hours per week
• Compensation:             $11.50 per hour
• Starting date:               early May to mid August (14 weeks)           

 INTRODUCTION

Horizons of Friendship is a Canadian non-profit, international development agency committed to eliminating the root causes of poverty and injustice through the cooperation of people from the South and the North.

 Horizons of Friendship supports Central American and Mexican partner organizations that undertake local initiatives, which further this goal.

 In Canada, we raise awareness on global issues and work with Canadian organizations at the local and national levels to bring about positive and lasting change.

 POSITION SUMMARY

This position will serve two functions within Horizons of Friendship:

1)    Administrative, communications and logistical support to the Homes Gardens and Music Fundraising event, held each summer and scheduled for July 11^th, 2010. A volunteer committee and coordinator run this event.

2)    Assist in preparation, promotion and communications  of Horizons of Friendship’s community outreach activities, in particular the Latin Film Festival & Speaker series.

 MAJOR RESPONSIBILITIES

1)    Homes, Gardens & Music

• Attend executive coordinating committee meetings and produce minutes;
• Provide administrative and logistical support to committee;
• Produce publicity material for event including flyers, posters, tickets, maps;
• Assist in distribution of publicity material throughout Cobourg and target market areas;
• Assist in seeking sponsors for event as required; distribute promotional material to prospects;
• Assist with photography for promotional materials and program;
• Production of program as required, including layout, design, photocopying, folding and stapling;
• Assist committee with purchase and organizing of supplies, food and beverages for event if/ as required;
• Sell and track ticket sales for event in coordination with Victoria Hall. Reconcile ticket revenues with bank deposits;
• Full availability on event weekend (July 10-11th) to provide full logistical support to event (ex., signage, balloons, distribution of food, drinks as required) also, teardown and cleanup;
• Organize home tour and reception for volunteers and homeowners on day after the event;
• Produce and deliver thank-you notes for sponsors and homeowners;
• Ensure receipts and thank-you letters are issued to ticket purchasers promptly;
• Track expenses and revenues from sponsorships and ticket sales.

 2)    Community Outreach and Communications Assistant

• Assist in preparation and promotion of the Latin Film Festival & Speakers series;
• Assist in preparation and promotion of other community outreach events, with emphasis on youth involvement;
• Assist with production of material for Horizons of Friendship’s website.

 QUALIFICATIONS

• Eligible to participate in federal or provincial summer job programs;
• Superior English skills, both written and oral;
• Familiarity with MS Office and Publisher an asset;
• Accurate and detail-oriented with a high level of initiative;
• Excellent team, interpersonal and communication skills;
• Excellent computer skills including layout, design and data management;
• Eligible to work in Canada (permanent resident or Canadian citizen);
• Valid drivers licence. Use of car an asset.

WORKING CONDITIONS

• Typically 5 days per week, will require some flexibility;
• Occasional evening and weekend work required;
• Collegial, supportive atmosphere in small community-based office;
• Living and/or travel expenses not included.

 Cobourg is located approximately one hour east of Toronto.

JOB DESCRIPTION

Job Title:    Finance /Administrative Coordinator                                 

Reporting Relationships:

• Reports to:         Executive Director
• Supervises:        Contract Bookkeeper, Thrift Shop staff.
  • Liaises with:   Administration, Thrif Shop, Fundraising, Mesoamerican and Community Outreach team, Board of Directors.
• Location:        Cobourg, Ontario.
• Probationary Period:     6 months.
  • Term:         4 days per week, staff position, two-year contract,     renewable upon successful completion.
  • Salary:       Salary range $33,600 – $40,000 commensurate with experience (plus benefit package).
• Starting date:     January 2010

INTRODUCTION

Horizons of Friendship is a Canadian non-profit, international development agency committed to eliminating the root causes of poverty and injustice through the cooperation of people from the South and the North.

Horizons of Friendship supports Central American and Mexican partner organizations that undertake local initiatives, which further this goal.

In Canada, we raise awareness on global issues and work with Canadian organizations at the local and national levels to bring about positive and lasting change.

POSITION SUMMARY

Under the direction of the Executive Director, the Finance/Administrative Coordinator is responsible for the overall financial, budget and cash flow monitoring and reporting for the organization and ensures the smooth and efficient running of the organizational support functions.                               

MAJOR RESPONSIBILITIES

Finance

• Ensure that systems and reporting mechanisms are accurate, timely and efficient;
• Be responsible for payroll and benefit administration;
• Prepare monthly financial statements, budget comparisons and cash flow projections;
• Act as resource person to all teams for budgets and financial reports; for Mesoamerican team, provide detailed breakdown of cost-shared program with CIDA;
• Liaise with CIDA, particularly with regard to financial matters; including the preparation of yearly and quarterly financial reports to CIDA;
  • Supervise and coordinate contract bookkeeper’s work;
  • Assist with donations processing in the absence of the Administrative Assistant or during peak work times;
  • Liase with Investor Advisor regarding investment decisions and funds transfer.
• Report to Board of Directors on the financial status of the institution as required.

 Administration

• Ensure smooth and efficient running of all organizational support functions;
• Ensure Administrative guidelines and manuals are complete and up- to- date and monitor their implementation;
• Act as a resource person for the Executive Director on personnel and employment standards matters, including preparation of annual contracts, annual evaluation and other procedures;
• Administer employee benefit plan;
• Supervise Thrift Shop staff to ensure smooth running of shops and compliance with budgetary guidelines;
• Coordinate logistics and financial implications of student placement program and share responsibilities for assisting during events;
• With Administrative Assistant, jointly manage maintenance of property;
• Act as a backup for minutes taking for board meetings. 

 Institutional Collaboration

• Participate in monthly staff and administrative team meetings;
• With Executive Director, plan and implement cycle of strategic planning, including annual planning and annual job reviews;
• Participate in Board Committees as needed;
• Develop familiarity with Board procedures;
• Help meet Horizons’ objectives as expressed in its Statement of Purpose and Strategic Plans.

 QUALIFICATIONS

• Minimum three-years work experience in accounting, bookkeeping and office administration, preferably with a non-governmental organization;
• Experience in modern office systems/procedures;
• High level of competency in Simply Accounting and experience with computerized accounting in a Windows environment;
• Ability to produce accurate and timely financial statements and reports;
• Advanced computer skills in a network environment and with Windows XP, Word, Excel, and various internet tools;
• Knowledge of not-for-profit accounting practices;
• Superior English skills, both written and oral;
• Accurate and detail-oriented with a high level of initiative;
• Excellent team, interpersonal and communication skills;
• Attitude and behaviour which show respect for different cultures;
• Commitment and understanding of social justice and international development;
• Eligible to work in Canada (permanent resident or Canadian citizen).

Cobourg is located approximately one hour east of Toronto, on the shore of Lake Ontario. A family community with a population of 18,000, it offers a beautiful sandy beach, quality educational opportunities and a host of recreational and cultural amenities.

Qualified candidates are invited to direct their applications to Patricia Rebolledo, Executive Director by February 26, 2010.                                  

Applications may be sent by mail, email, or fax:

Horizons of Friendship

50 Covert Street, P. O. Box 402

Cobourg, ON K9A 4L1

E-mail: info@horizons.ca

Fax:  905-372-7095

We wish to thank all those who respond to this posting for their interest, but advise that only those selected for an interview will be contacted.

JOB DESCRIPTION – SUMMER STUDENT 2009

Job Title:                                            Events Assistant                           

Organization:                                    Horizons of Friendship

                                                            50 Covert Street, Cobourg, Ontario

Reporting Relationships:

• Reports to: Shirley Moebus, Homes, Gardens & Music Coordinator &  Rachael Currie, Community Outreach Coordinator
• Supervises: n/a
• Liaises with: HGM Committee, Horizons staff, sponsors and public
• Location: Cobourg, Ontario.
• Probationary Period: n/a
• Term: 35 hours per week
• Compensation: $11.50 per hour
• Starting date: early May to mid August (14 weeks) 

INTRODUCTION

Horizons of Friendship is the only Canadian charitable organization working exclusively in southern Mexico and Central America. Since 1973 it has raised close to $73 million from individuals and organizations across Canada for self-help projects that provide a viable alternative to poverty and injustice. Projects are initiated by the communities themselves and address a variety of concerns – land ownership, indigenous people’s and women’s rights, health, education and the environment. It was founded by three friends in Cobourg, Ontario as a result of their volunteer experience in Honduras.

POSITION SUMMARY

This position will serve two functions within Horizons of Friendship:

• 1) Administrative and logistical support to the Homes Gardens and Music Fundraising event, held each summer and scheduled for July 12^th, 2009. A volunteer committee and coordinator run this event.
• 2) Assist in preparation and promotion of Horizons of Friendship’s summer community outreach activities, in particular the Summer Video Series.

MAJOR RESPONSIBILITIES

•1)    Homes, Gardens & Music

• Attend executive coordinating committee meetings and produce minutes;
• Provide administrative and logistical support to committee;

• Produce publicity material for event including flyers, posters, tickets, maps;
• Assist in distribution of publicity material throughout Cobourg and target market areas;
• Assist in seeking sponsors for event as required; distribute promotional material to prospects;
• Assist with photography for promotional materials and program;
• Production of program as required, including layout, design, photocopying, folding and stapling;
• Assist committee with purchase and organizing of supplies, food and beverages for event if/ as required;
• Sell and track ticket sales for event in coordination with Victoria Hall. Reconcile ticket revenues with bank deposits;
• Full availability on event weekend (July 11-12th) to provide full logistical support to event (ex., signage, balloons, distribution of food, drinks as required) also, teardown and cleanup;
• Organize home tour and reception for volunteers and homeowners on day after the event;
• Produce and deliver thank-you notes for sponsors and homeowners;
• Ensure receipts and thank-you letters are issued to ticket purchasers promptly;
• Track expenses and revenues from sponsorships and ticket sales.

•2)    Community Outreach Assistant

• Assist in preparation and promotion of Summer Video Series;
• Assist in preparation and promotion of other community outreach events, with emphasis on youth involvement;
• Assist with production of material for Horizons of Friendship’s website.

 QUALIFICATIONS

• Eligible to participate in federal or provincial summer job programs;
• Superior English skills, both written and oral;
• Accurate and detail-oriented with a high level of initiative;
• Excellent team, interpersonal and communication skills;
• Excellent computer skills including layout, design and data management;
• Eligible to work in Canada (permanent resident or Canadian citizen);
• Valid drivers licence. Use of car an asset.

 WORKING CONDITIONS

• Typically 5 days per week, will require some flexibility;
• Occasional evening and weekend work required;
• Collegial, supportive atmosphere in small community-based office;
• Living and/or travel expenses not included

Cobourg is located approximately one hour east of Toronto on the shore of Lake Ontario. A family community with a population of 18,000, it offers a beautiful sandy beach, affordable housing, quality educational opportunities and a host of recreational and cultural amenities.

Qualified candidates are invited to direct their applications to Shirley Moebus, Coordinator Homes, Gardens & Music by April 1^st, 2009

Via e-mail to: info@horizons.ca with Summer Student 2009 in the title

Or via fax: 905-372-7095

For more information on Horizons of Friendship, see www.horizons.ca

Request for Proposal: Donor Development Program

Horizons of Friendship is a federally-registered charity and international non-governmental organization (NGO), located in Cobourg, Ontario, Canada. Incorporated in 1973 the organization is committed to eliminating the root causes of poverty and injustice in Central America and Mexico (Mesoamerica) through the cooperation of people from the South and North.  Horizons of Friendship is a long-standing member of the international development community in Canada and is recognized for its outstanding work in rural development, human rights, gender equity, community health and education, and more recently innovative programs in HIV/AIDS prevention. Horizons of Friendship is supported by the Canadian International Development Agency (CIDA) with matching funds from private and provincial foundations, unions, faith-based organizations and community groups, as well as individual supporters.

Project Description:

Horizons of Friendship is seeking a “hands-on” Donor Development contractor to provide donor database analysis of approximately 10,000 individuals to identify prospects for donor upgrade, major gift and planned giving approaches, and specialized donor acquisition strategies.  Following database analysis, the prospective contractor is expected to outline a detailed action plan to deliver additional program goals.

Project Deliverables:

1. Donor segmentation of existing database;

2. Identified prospects for the following: regular acquisition, potential for upgrade from annual to monthly, major gift and planned giving approaches;

3. Donor upgrade strategy and outline of tactics for implementation of #2 above (to include draft or expected estimates of project costs, timelines and expected results);

4. Initial and ongoing direct composition of donor recognition letters, appeals, and specialized direct donor approaches;

5. On-going stewardship of donor upgrade, major gift and planned giving programs;

6. Counsel and input on overall institutional communication program from a donor-focused perspective;

7. Outline of compensation, performance incentives, and measurable program results.

Qualifications/Criteria:

1. Demonstrated experience in fundraising, database analysis, and socially-responsible direct marketing;

2. Proven track record in donor development, planned giving, and major gift programs;

3. Peer-recognized qualifications: i.e. CFRE, CAGP or AFP designation and/or equivalent;

4. Experience in international development sector–specifically with CIDA-supported NGOs;

5. Strong knowledge of Constituent Relationship Management (CRM) software–ideally Sage Software or alternatives (i.e. Razor’s Edge, DonorPerfect, eTapestry or others.)

Process:

- Prospective candidates are invited to provide an “Expression of Interest” letter outlining their qualifications, past experience and standard consultant fees;

- Upon receipt of the former Horizons of Friendship will provide “Terms of Reference” and non-disclosure agreement for submission of a detailed proposal and project outline;

- Expressions of interest, resumes, curriculum vitae, and other supporting material are due by Oct 24, 2008 and can be submitted by email to prebolledo@horizons.ca. Please include “Donor Development RFP” in the subject heading of your email;

- Only qualified “Expression of Interest” submissions will be contacted to submit a proposal.

 NEW DEADLINE:  APRIL 18, 2008

JOB DESCRIPTION  

Job Title:  Community Outreach/Communications Coordinator

Reporting relationships       

• Reports to:                 Executive Director.

·     Supervise:       Volunteers, co-op students, other contract staff as appropriate;

·    Liaise with:     Meso Program, Fundraising, Communication Committee, volunteers

                            and Program Committee of the Board of Directors.

• Location:           Cobourg, Ontario.

Probationary Period:  6 months        

Term:                          Full-time staff position.  Three year contract, renewable

                                    upon successful completion.

Salary:                        $36,250 to $45,310 (plus benefits), commensurate

                                    with experience.

Starting date:             May 2008 (or as soon as possible)

 Horizons of Friendship encourages minority applicants. 

________________________________________________________________________

 INTRODUCTION

Horizons of Friendship (Horizons) is a well-established international development organization based in Cobourg, Ontario. We support a broad range of community development initiatives in Central America and Mexico (Mesoamerica), with a focus on capacity building, gender, environment with emphasis in sharing experiences through our learning network.

Reporting to the Executive Director, the Community Outreach/Communications Coordinator has a central role in informing Canadians about the organization’s programs and the wider issues that they address as well as building support for these programs through a variety of public engagement initiatives.

 POSITION SUMMARY

This position develops and coordinates strategies and activities associated with Horizons’ Community Outreach/Communications Program. The program’s goal is to strengthen the constituency of Horizons in East Central Ontario – and potentially at a national level – by engaging Canadians, raising awareness of and building support for initiatives that address the root causes of poverty and injustice through cooperation of people from the North and the South, with a focus on the challenges facing the people of Mesoamerica. 

Horizons’ current constituency includes youth, students of local high schools, community organizations including faith-based organizations, unions, service clubs, donors and others. Activities involve providing educational resources to Horizons’ Canadian constituency, with a focus on themes related to our work with Southern partners; fostering greater North-South contact through delegations and partner visits to Canada; managing communications activities including website materials and liaison with the media; and working strategically with key community leaders, community organizations and professional associations in order to mobilize support and reach new audiences.

The Community Outreach/Communications Coordinator position is an integral part of Horizons of Friendship and will work closely with the organization’s program and fundraising staff for maximum effectiveness in relations with a wide range of institutions, associations and constituencies.

 Major Responsibilities:

Develop an overall strategy and carry out activities to raise awareness and mobilize a Canadian constituency in support of Horizons’ work in Mesoamerica, in accordance with the organization’s plan;

Cultivate Horizons’ existing constituency and build new strategic alliances;

Promote citizen participation to advocate for human rights and social justice through the provision of information sessions and workshops with youth and community members;

Organize events, campaigns, delegations to the Mesoamerican region, and Southern partner visits to Canada as part of program strategies;

Take a leadership role within Horizons communication committee; coordination of website, including translation of materials from Southern partners, and updates to the site, as well as other activities regarding media relations;

Contribute to newsletter, public presentations and other constituency-building activities;

Develop participatory evaluation tools that may be used by other program areas;

Research, create and deliver information on Horizons’ programs to a range of audiences, including preparation of reports and proposals;

Participate in team meetings, strategic planning and other organization-wide processes as required.

The successful candidate will bring the following qualifications:

Two years of previous relevant work experience;

Excellent written and verbal presentation skills;

Fluent English; Advanced Spanish, spoken and written;

Strong interpersonal skills;

An understanding of institution-building and the ability to work in an interdisciplinary team, as well as independently;

Awareness of community development and commitment to social justice issues;

Experience in adult education, community development and/or social marketing;

Experience working in a developing country; exposure to Central America and/or Mexico an asset;

Demonstrated ability to conceive and deliver process-driven awareness campaigns;

Experience networking and organizing with diverse groups;

Ability to create new approaches and evaluate program results;

Experience in the development of communications materials and in media relations;

Demonstrated skills in Website management; knowledge of HTML mark up or content management an asset; knowledge of standard computer programs;

Familiarity with CIDA’s requirements and RBM reporting is an asset.

Driver’s license.

 Working conditions:Full time position;

Collegial, supportive atmosphere in small community-based office; high level of interaction with other groups and organizations in East Central Ontario;

Position includes work with program, fundraising and administrative teams, as well as various self-managed activities; program administration duties are included in this position;

Some evenings and weekends required; willingness and ability to travel overseas, travel in Canada also required;

Needs own transportation.

Proven administrative skills: organization of work, reporting, data management;

Familiarity with word processing, excel spreadsheets, e-mail, and internet in a Windows environment;

Canadian citizenship or permanent resident status.

Cobourg is located approximately one hour east of Toronto, on the shore of Lake Ontario. A family community with a population of 18,000, it offers a beautiful sandy beach, quality educational opportunities and a host of recreational and cultural amenities.

 Qualified candidates are invited to direct their applications to Patricia Rebolledo, Executive Director by April 18, 2008   

Applications may be sent by mail, email, or fax:  Horizons of Friendship 50 Covert Street, P. O. Box 402Cobourg, ON K9A 4L1 E-mail: info@horizons.ca

Fax:  905-372-7095

For more information on Horizons of Friendship, see our website at www.horizons.ca

We wish to thank all those who respond to this posting for their interest, but advise that only those selected for an interview will be contacted.